Effective Date: 10/30/2024
Last Updated: 10/30/2024

AniFest (“we,” “us,” “our”) values the privacy of our attendees, partners, and vendors. This Privacy Policy describes how we collect, use, share, and protect your personal information when you register for, attend, or participate in AniFest. By using our services, purchasing a badge, or attending AniFest, you agree to the practices outlined in this policy.

1. Information We Collect

We may collect the following types of personal information from attendees, vendors, and other participants:

  • Contact Information: Name, email address, mailing address, and phone number.
  • Registration Details: Badge type, ticket number, purchase history, and attendee preferences.
  • Payment Information: Payment card details and transaction data collected through secure payment processors (AniFest does not store credit card information).
  • Event-Related Media: Photographs, videos, and other media captured during the event that may include attendee likenesses.
  • Website Usage Data: Information collected from our website, such as IP address, browser type, operating system, and activity logs through cookies and similar tracking technologies.

2. How We Use Your Information

We use your personal information to:

  • Process Registration and Attendance: Facilitate badge purchases, process payments, confirm registration, and provide access to AniFest events.
  • Enhance Event Experience: Tailor event content, features, and promotions based on attendee preferences.
  • Communicate with You: Send event-related information, updates, confirmations, and marketing communications related to AniFest and future events.
  • Newsletters and Promotional Communications: By providing your email address, you consent to receive our newsletters, updates, and other promotional materials, including those from AniFest partners and select third parties. You may unsubscribe at any time using the “unsubscribe” link or by contacting us directly.
  • Event Operations and Security: Enforce our Terms of Service, maintain security, manage attendee flow, and verify identity when required.
  • Promote and Document AniFest: Use photographs, video footage, and other media for event documentation, promotions, and archival purposes.

3. Cookies and Tracking Technologies

We may use cookies and similar tracking technologies on our website to improve functionality, monitor site traffic, and analyze user behavior to enhance our services. You can adjust cookie preferences in your browser settings, though this may impact website functionality.

4. Information Sharing and Disclosure

We do not sell or rent your personal information to third parties. However, we may share your information under the following circumstances:

  • Service Providers: We may share information with trusted third-party vendors and service providers who assist in event operations, registration, payment processing, and marketing.
  • Legal Compliance: We may disclose information to comply with legal obligations, respond to lawful requests, or protect AniFest’s rights, safety, or property.
  • Event Partners and Sponsors: In certain cases, we may share aggregate data (not personally identifiable) with event partners, sponsors, and affiliates for analytical or promotional purposes.
  • With Your Consent: We will share personal information with third parties if we have your explicit consent to do so.

5. Data Security and Retention

AniFest is committed to protecting your information. We implement reasonable administrative, technical, and physical safeguards to protect against unauthorized access, loss, misuse, or alteration of your personal data.

  • Retention Period: We retain personal information only as long as necessary to fulfill the purposes outlined in this policy or as required by law. Event-related media may be retained indefinitely for archival and promotional purposes.

6. Your Privacy Rights

Depending on your location, you may have certain rights regarding your personal data:

  • Access and Correction: Request access to your personal information or correct inaccuracies.
  • Data Deletion: Request deletion of your personal information, except where retention is required by law or for legitimate business needs.
  • Opt-Out of Marketing Communications: You may unsubscribe from marketing emails by using the “unsubscribe” link or contacting us directly.
  • California Privacy Rights (CCPA): California residents may request information about the personal data we collect, use, and disclose, and may also request that we delete personal information we have collected.

To exercise these rights, please contact us at [Your Contact Email]. Please allow us a reasonable time to process your request.

7. Children’s Privacy

AniFest does not knowingly collect personal information from children under 13 without verifiable parental consent. Parents or guardians who believe their child has provided us with personal information without consent may contact us to request its deletion.

8. Changes to This Privacy Policy

AniFest may update this Privacy Policy periodically to reflect changes in our practices, services, or legal obligations. Any updates will be posted on our website, and we will notify attendees through available communication channels if significant changes are made. Continued attendance or use of our services after such changes constitutes your consent to the revised Privacy Policy.

9. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or your personal data, please contact us:

Email: info@anifest.org
Phone: +1(213)357-1215